Taking proactive measures for efficient delivery

This review process occurs within different time frames based on project criticality and complexity. The aim is to review key deliverables, team alignment, and everything that effect timely and effective delivery of project.

To ensure a project's scope, time, and budget remain on track, it's essential to look beyond the numbers. Unlike many, we focus not only on metrics but on meaningful outcomes.

Our goal is to align with client expectations while delivering quality through experience. We involve key stakeholders and experienced cross-functional members to provide valuable insights and elevate project satisfaction.

Collaboration ⇒ Lot of Feedback

Everybody has their own side of picture

Hard to find objectivity in different situations

Stakeholder ownership changes over a time

Breaking Bad

The myths that exist for an offshore team

What client thinks?

Start is too slow

Miscommunication

My team is too inexperienced!

Indecisive Milestones

Dissatisfaction

Nobody cares!

What’s the reality?

Lack of 100% understanding

Knowing only a tip of the iceberg

Slower feedbacks / approvals

Unknown priorities at client’s end

Just doing it as a tasks (actually a lot of clients expects us to do so :)

Echo Meetings - The Project Review Process

All ongoing development projects are reviewed bi-weekly. For slower-paced projects, reviews are conducted at least once a month. These reviews focus on timelines, open issues, team feedback, effort burn-down, delivery milestones, and the overall project schedule.

This process provides a clear view of the current status and helps anticipate upcoming challenges.

Ensure 100% transparency in sharing facts, current status, & associated costs.

Regularly review team efforts and key project delivery milestones.

Assess short-term forecasts, updated plans, and potential risks proactively.

Looping in Clients in the Review Process

We know an internal review gives us on side of the picture. However, successful offshore projects always require client attention, especially when you’re measuring success or failure.

Identify Internal & External Risk Factors

Involving clients in risk evaluations helps uncover potential risks from their side that may not surface early in the project.

Keep Projects on Track and On Schedule

Adapting plans based on the current situation is more effective than rigidly following initial plans—enabling flexibility and realistic execution.

Ensure a Smooth Development Cycle

When engineers and designers have clear goals and predictive insights, they can deliver higher quality outcomes with greater consistency.

Stakeholders In Review Process

Presenter

The Project Manager or the Team Manager

YOU - The Client

Project Owner

Moderator

Team member from Techstaunch Account Management Team

Team Members

Anyone from team who can add value to the Project Review

Scheduling

Review meetings are NEVER ad-hoc. They’re always scheduled in advance and stakeholders are sent calendar invite well before the meeting occurs.

Shared calendar with all key stakeholders
Planned intimation of review session
Prior notifications
Summary of past review action items

Review Presentation

A review presentation by a Project Manager or Scrum Master at TechStaunch keeps a stable presentation with most up to date information.

Current State of the project
Current stage of development
Known Risks
Dependencies
Ask for recommendations

Reviewer Findings

A project reviewer – either client or a neutral reviewer has to submit their findings with a form to ensure they are captured and turned into action items.

Overall feedback about team, and their way of working
Your suggestions to improve the deliverables
How we can make these presentations more productive and efficient

Moderator Review

A neutral moderator keeps an eye on if the meeting is executed properly and also jots down his/her findings in an evaluation form which is captured.

Ensure review is done properly
Done with appropriate detail about project
Incorporating your feedback into deliverables
Improve presentations based on your feedback